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How to collect guest phone numbers

The fastest way to collect guest phone numbers is to let guests add themselves: share a QR code or link, each guest sends one text, and your list builds itself with verified, opted-in numbers. Here are four methods that work — and the consent rules to know before you text anyone.

Four ways to collect numbers, ranked

Every method below works. The difference is how much typing you do and how many wrong numbers end up on your list.
1

QR code opt-in (the self-filling list)

Put a QR code on your wedding website, save-the-dates, or invitation inserts. Guests scan it, send one pre-filled text, and they're on your list — number verified by the very act of texting, spelled correctly every time, with consent built in.
2

A shared link guests tap

The same opt-in as the QR code, as a tap-to-text link. Drop it in an email, a group chat, or your wedding website. Best for guests who already have the message thread open.
3

Ask directly, one text each

For parents' friends and small lists: a personal message asking for numbers still works. Slow, but sometimes right for the twelve people your mom insists on inviting. Pair it with an opt-in link so the info lands in your list, not a notes app.
4

Piggyback on address collection

Already collecting mailing addresses with a form? Add a phone number field. One ask, two datasets — just remember a typed-in number isn't verified until the guest actually receives a text.

The consent part (it matters)

In the U.S., the Telephone Consumer Protection Act (TCPA) restricts sending automated texts to people who haven't agreed to receive them — and carriers aggressively filter unsolicited messages. This is why "just upload your contacts" tools see texts silently disappear. An opt-in flow fixes both problems at once: because each guest sends the first text themselves, you have documented consent, carriers see a conversation the guest started, and every Guestloop message identifies the sender and includes opt-out instructions. Your wedding updates arrive looking like what they are — messages your guests asked for.

Copy-paste ways to ask

Three messages that get guests onto your list — for the group chat, the one-to-one ask, and your wedding website.
The group ask
Hi everyone! Maya & Jordan here — we're setting up wedding text updates (date reminders, directions, day-of details). Scan the QR on our website or tap this link to get them. One text and you're in!
The personal ask
Hi Aunt Lin! We're sending wedding updates by text so nothing gets lost in the mail. Could you tap this link and send the text it opens? That's all it takes — can't wait to see you in June!
The website blurb
Want wedding updates by text? Scan the code below and hit send. We'll text the important stuff — RSVP reminders, directions, day-of timing — and nothing else. Reply STOP anytime.
Numbers collected? The natural next steps: save the date texts months out, then RSVPs by text when invitations go out, and the full wedding texting timeline from there.

Frequently asked questions

What's the easiest way to collect guest phone numbers for a wedding?

Let guests add themselves. Share a QR code or tap-to-text link on your wedding website or save-the-dates; each guest sends one text and lands on your list with a verified number. It beats forms and spreadsheets because nobody can mistype a number they're texting from.

How do I ask wedding guests for their phone numbers politely?

Tell them what the number is for and how little it costs them: "We're sending wedding updates by text — scan this code and hit send to get them." Guests are glad to opt in when they know they'll get directions and reminders rather than spam.

Do I need guests' permission to send them wedding texts?

Yes — texting people without consent can violate the TCPA, the U.S. law covering automated texts. An opt-in flow handles this for you: because each guest sends the first text themselves, consent is recorded, and every message includes opt-out instructions.

Can I just upload my contacts or a spreadsheet of numbers?

Consent-first tools like Guestloop deliberately work the other way: guests join by texting in, so every number on your list is verified and opted-in. It's a little slower than a bulk upload — and it's why your texts reliably get delivered instead of flagged as spam.

When should I start collecting phone numbers?

The moment you have a guest list — ideally alongside your save-the-dates, six to eight months out. Early collection means your list is ready for every later message: RSVP reminders, week-of logistics, and day-of updates.

What happens after I've collected everyone's numbers?

Your list becomes the engine for the whole wedding: schedule save-the-date and reminder texts with the {{guest_name}} variable, let guests RSVP by replying YES or NO, and track delivery on every message. Collection is step one; scheduling is the payoff.

Skip the spreadsheet entirely

Create your event, share one QR code, and watch verified, opted-in guest numbers fill your list.
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